There are a few important academic policies and procedures that all MBA students should be aware of, regardless of program format. As a member of the Jenkins MBA community and the larger North Carolina State University community, students will interact with many offices on campus and are expected to be knowledgeable about the policies of these offices. Many of these policies are highlighted below but we encourage students to visit their website for further clarification on all academic policies.
The Graduate School Handbook
The Graduate School Handbook is a guide on all policies, rules, and regulations for all graduate students. Clicking on the table of contents will bring you to a listing of policies and instructions sorted by topics. Pay particular attention to the topics under "Graduate Degrees: Policies and Procedures" as this is an important area for information on continuous registration, time limits in the program, plan of work and patent agreements, course registration, withdrawal, grades, academic difficulty, and graduation requirements.
Graduate School Forms
Your advisor will direct you here to fill out a number of forms for different academic situations.
The Cashier's Office website should be your go to for questions related to billing and tuition. Tuition rates and fees are listed here was well as information about monthly payment plans, refunds, holds and cancellation, and links to where to pay your bill online.
Registration and Records
The Office of Registration and Records is an important office on campus that sets the academic calendar (which includes registration dates and deadlines), controls registration after the deadline, creates the exam calendar, manages the student information system (MyPack Portal) sends out transcripts, and oversees all certification requests for students receiving VA benefits. There are many important resources on this webpage including the academic calendar, enrollment calendars (includes information on late registration), mypack tutorials, etc.
Registration and Records Enrollment Guide
This is a very helpful guide for those who need a little assistance in figuring out how to enroll in classes through the Enrollment Wizard. Step-by-step instructions along with screenshots help walk you through the process of adding, dropping, and swapping classes.
The Counseling Center
Students will need to use the counseling center if you are having academic difficulty and need to withdraw from a semester. They also have a number of self-help resources on difficult topics that may come up through your time in the program.
Course Scheduling Approval
Students should consult with their advisor with questions regarding scheduling issues or approval they may need. This may include but is not limited to questions about adding a course in a different format, following a sequence outside the suggested sequence, overload requests, etc.
Students requesting to add a class after the deadline will first need instructor permission. Please email your instructor’s approval to your advisor who will then help you with registration approval.
Students may be required to complete the Schedule Revision Form and the Schedule Revision Justification as part of the approval process depending on the circumstance. These documents will be required for schedule changes after Census Date.
Schedule Adjustments Past the Deadline
Along with university policy, the request to make schedule adjustments past the university deadline will only be considered in extenuating circumstances. Students should consult with the academic calendar for specific deadlines for adding or dropping classes. ALL MBA CLASSES FOLLOW THE SAME DEADLINES REGARDLESS OF ACTUAL START DATE. Students with extenuating circumstances should fill out the Schedule Revision Form and the Schedule Revision Justification and submit those forms to their advisor for approval.
The continuous registration policy states, you either must be registered or on an approved leave of absence every fall and spring semester (this policy does not apply to the summer); otherwise, the Graduate School will terminate your graduate program. If you intend to take a leave of absence, please contact your academic advisor.
Leave of Absence
If you are planning to take a leave of absence, please contact your academic advisor to discuss your eligibility. You will need to complete the Leave of Absence form from the Graduate School forms site. Once you have filled out this form, please return it to your advisor. Your request should be made no later than one month before the beginning of the semester. Leaves are not automatically granted. Official decisions are granted by the Dean.
Returning from a Leave of Absence: If you are returning from a leave of absence, contact your academic advisor to confirm your re-enrollment date.
Please contact your academic advisor to discuss your options if thinking about withdrawing from the program. If you decide to withdraw from the program you should follow the withdrawal process which includes providing a written explanation of your withdrawal.
Students wishing to withdraw from the semester or program once the semester has started will need to follow the graduate school policy
- Consult with your advisor about your plan and the implications on your progress
- Request a withdrawal through MyPack Portal. Registration and Records will process your request.
**Note: Students requesting a withdrawal after the official drop period (see dates on the academic calendar) will need to provide documentation of hardship or extenuating circumstances.
Plan of Work
All graduate students are required to submit a plan of work to the graduate school. A plan of work is a contract between the student, their program, and the graduate school regarding what classes will meet the requirements for completing the program. MBA students should consult with their advisor when creating a plan of work.
Deadlines for Plan of Work Submission:
Full-time Students – March Year One
Professional and Online Students – Completion of 20 credit hours
Students who do not submit their Plan of Work by the deadline will have an advising hold on their account during the next registration period. For more information on plan of work, please reference the Graduate School Policy.
Please contact your academic advisor if you are on academic warning or academic probation. Please review The Graduate School policies about Academic Difficulty prior to your meeting with your advisor. A plan for improving your academic standing will be discussed.
Students coming in with possible transfer credit should talk to their advisor in their first semester about transferring in that credit to their MBA program requirements.
Students interested in seeking transfer credits must meet the following criteria:
1. Official transcripts should be on file with the Graduate School
2. B or better in requested course(s)
3. Course(s) must have been taken within six years of the graduation date from the MBA Program
4. Course(s) must have been taken from another AACSB accredited MBA Program
If you meet these qualifications you may submit the Transfer Credit Petition and your advisor will evaluate your request.
Course waivers may be an option for students who do not meet the qualifications for transfer credit but believe they have already meet the learning objectives of a required MBA class. Students should talk with their advisor for clarification on how a course waiver may impact their intended curriculum plan. For more information on course waivers and to submit a request for course waiver consideration please visit the Course Waiver Petition Form.
Please pay all tuition and fees on time; otherwise, your course schedule will be canceled. If you register during late registration you will be assessed a late fee in addition to your tuition, and your tuition and fees must be paid in advance of registering. For those of you who receive tuition reimbursement from your employers, that reimbursement is now considered taxable income. Details about tuition rates for Main Campus, RTP and Online programs can be found here.